Bearly Drivers Carpool

Full-time Danforth faculty and staff who meet all eligibility requirements may share the cost of a parking permit and park in designated Bearly Drivers parking spaces.

Bearly Drivers Carpool

For information or questions regarding the current FY19 permit that expires July 31, 2019, contact rgilberg@wustl.edu.

2019-2020 Parking Permit Prices

Valid August 1, 2019-July 31, 2020

  • 2-person carpool: $270 per person 
    $22.50/month payroll deducted
  • 3-person carpool: $180 per person
    $15.00/month payroll deducted
  • 4-person carpool: $100 per person
    $8.33/month payroll deducted

Eligibility Requirements

Participants must meet ALL of the following criteria for the duration of the permit:

  • Must ride with the carpool at least 4 days per week, Monday-Friday, and all must have a similar work schedule.
  • Must all live along the same commute route (addresses will be checked to confirm the carpool makes sense).
  • Must be a full-time, permanent Washington University Danforth (not Medical School) faculty/staff member who does not work remotely.
  • Must be paid directly by WashU and be payroll deducted the monthly permit cost.
  • Cannot be an evening or night-shift, split-shift, or alternative-shift employee.
  • Cannot drive and park near campus.
  • Won’t use any other Washington University parking permit except for an Official Business Permit.
  • Would be required to display a Washington University Danforth parking permit when parking at their place of work.
  • All individuals must pay all outstanding parking citations before being issued a permit. Please view/pay citations on the Employees Citations page.

Carpool Policies

  • Each carpool is assigned one permit that is valid in Bearly Drivers spaces in their one assigned location (see below).
  • Every member must have their portion of the permit automatically payroll deducted each month for the duration of the permit. To stop the payroll deduction, the carpool must return the permit to the Parking & Transportation Services office.
  • Members must register all vehicles they drive to campus. A vehicle may only be registered to one person.
  • In the event that one of the participants needs to drive separately, all drivers with a separate, valid vehicle on file with Parking & Transportation Services will be allocated one garage validation ticket per month. Validations lost in campus mail cannot be replaced, and validation tickets issued through this program are non-transferrable.
  • If a permit is lost or stolen, there will be a $15 replacement fee that cannot be payroll deducted.
  • Carpools must reapply for a Bearly Drivers permit each year if they want to continue to participate in the program. All permits/locations are assigned on a first-come, first-served basis.

Bearly Drivers Parking Locations

Carpools can request one of the following locations that are assigned on a first-come, first-served basis.

  • East End Garage – level 1
  • Lot 40 – east of Mallinckrodt in front of the Goldfarb Plant Growth Facility greenhouse
  • Snow Way Garage – level 3
  • Millbrook Garage – east end of level 3
  • Lot 58 – Church Lot
  • North Campus – south lot
  • West Campus Garage

Changes to your Carpool & Program Violations

Audits of the program will be performed. Any misuse of the program, failure to alert Parking & Transportation Services of eligibility changes, and/or giving false information may result in a loss of all Washington University parking and transportation privileges, permanent ban from the carpool program, fines and disciplinary action.

  • Your permit is not valid if any members no longer meet all the eligibility requirements.
  • It is every members’ responsibility to ensure Parking & Transportation Services is notified within 7 calendar days if any member no longer rides with the group at least 4 days per week, is no longer a full-time, paid Danforth faculty/staff member, or has ANY other changes to the eligibility requirements.
  • If you lose a member, the remaining eligible members must submit another application to be issued a new carpool permit.
  • You must contact Parking & Transportation Services if there are any changes to a member’s vehicle information/license plate, campus box and/or contact information.

Enroll in Guaranteed Ride Home in Case of Emergency

All registered Bearly Drivers members may enroll in the Guaranteed Ride Home (GRH) program for free by completing an online form on the RideFinders website. This program provides registered carpooler members up to four FREE (up to $125 per ride) one-way authorized taxi rides per calendar year in case of a sudden illness or personal emergency, unscheduled overtime with no advanced warning, or unanticipated absence of driver or vehicle.

The one-way ride must start at your work location and end at home or a commuter lot, daycare facility, hospital or healthcare provider. You must contact Parking & Transportation or RideFinders at 800-847-7433 to request a GRH. They will schedule your ride and send you a voucher to give the taxi. Users must be registered prior to the date of the GRH.

Please visit the Guaranteed Ride Home page to learn more about the program, guidelines and instructions for requesting a GRH.


Sign Up for a 2019-2020 Bearly Drivers Permit

Everyone who wants a FY20 permit needs to REAPPLY for a new permit. Your current permit or waitlist status has no effect on the FY20 permits that are valid August 1, 2019-July 31, 2020. Carpool permits will be assigned on a first-come, first-served basis based on the order the applications are submitted. Eligibility is confirmed before the permit is issued.

To request a carpool permit, please complete the following steps.

  1. Have every member review the entire Bearly Drivers page to ensure they’re eligible and understand the policies.
  2. Work with your group to determine your ONE preferred Bearly Drivers parking location from the options listed above.
  3. Select your carpool’s “captain” who will complete the online application for your group and be the primary point of contact for Parking & Transportation Services. They will also have all the garage validation tickets sent to their campus box and will be responsible for distributing them to the other carpool member(s). When you get your permit, you can request validations to be sent to a different person or to pick them up at North Campus.
  4. Before starting the online application, the “captain” should collect ALL the following information from the other carpool member(s) and confirm the information is accurate:
    • Properly spelled first and last name
    • Employee ID number (6-digit # found by logging into HRMS and clicking Main Menu – Employee Self Service – Payroll and Compensation – View Paycheck).
    • WashU email address
    • Home address (If it does not match the address listed in HRMS, they will need to provide proof of their new address when picking up the permit.)
    • Daytime phone number
    • Vehicle information (Captain must provide this as well as all members who will be driving to campus, especially since the permit will be used in reserved spaces. It is not necessary for non-captain members to own a vehicle.):
      • License plate number
      • State issuing license plate
      • Vehicle make/manufacturer (e.g., Acura, Chevrolet, Mazda, Honda, etc.)
      • Vehicle color
      • Department name
    • Supervisor/department head’s first and last name and phone number (to confirm eligibility, like all members’ have the same schedule to allow them to carpool together to campus at least 4 days per week)
  5. Have your carpool’s captain click the “Apply for a Bearly Drivers Permit” box below and complete the form.

You will pay for your permit when you come to pick it up at North Campus in mid-July. Please keep an eye out for an email with additional details.